Web EDI — B2B portal for suppliers without ERP-integrated EDI
Web EDI software for retailers and manufacturers who require full EDI compliance (ORDERS, DESADV, RECADV, INVOIC) from ALL suppliers — including small ones without integrated ERPs. The supplier signs in to a branded web portal, fills pre-populated forms, and Azuvio automatically converts to EDIFACT / X12 / XML and delivers through the retailer's EDI channel (EDIconnect, AS2, SFTP, VAN). Zero cost for the supplier, 100% compliance for the retailer.
The classic problem: 80% of EDI volume comes from 20% of suppliers
Any large retailer (Carrefour, Auchan, Mega Image, Kaufland, Profi, Lidl) mandates EDI for suppliers. The big ones (Unilever, Coca-Cola, P&G, Heineken) have EDIFACT integrated into SAP and everything flows smoothly. But 60-80% of active suppliers are SMBs — with simple ERPs (WinMentor, SmartBill, Saga) or no ERP at all. For them, EDI integration costs 15.000-40.000 EUR + monthly fees — not viable.
The result: the small supplier receives the order via email/PDF, keys it manually into SmartBill, prints a paper waybill, makes a PDF invoice, sends them on WhatsApp. The retailer has 30% of inbound order volume without EDI — meaning no DESADV for automatic receiving, no INVOIC for automatic reconciliation, no RECADV sent back. Receiving takes 3x longer, discrepancies rise 12-18%, payments are delayed because invoices can't be auto-reconciled.
Azuvio Web EDI elegantly solves the problem: the retailer brands the portal (portal.your-brand.com), invites suppliers via email, each supplier gets credentials and sees their orders there. The supplier completes DESADV (waybill) and INVOIC (invoice) with forms pre-populated from the original order — takes 3-5 min/order. Azuvio automatically converts to EDIFACT D96A / D01B / XML, digitally signs the invoice (e-Invoice ANAF SPV for Romania), delivers via the retailer's EDI channel. The supplier doesn't need to know EDI. The retailer has 100% compliance.
What Web EDI does for retailer & supplier
The solution that brings full EDI compliance from ALL suppliers, with zero investment from suppliers.
- Per-retailer branded portal — edi.your-brand.com with your logo, colors, identity. The supplier only sees your orders, in their language. Zero confusion, brand-consistent experience.
- ORDERS, DESADV, RECADV, INVOIC forms — Pre-populated from the original order: just verify, adjust quantities to what you actually shipped (partial shipment case), confirm lot and expiry. Save as draft, real-time validation.
- Automatic EDIFACT / X12 / XML conversion — Azuvio converts the portal output into the exact format the retailer requires: EDIFACT D96A / D01B, ANSI X12 (4010 / 5010), proprietary XML (Mega Image OXM, Carrefour CXML), JSON for modern integrators.
- Digital signature & e-Invoice ANAF SPV — For Romania: the invoice generated by the supplier in Web EDI is automatically signed with the digital certificate (CertSign, DigiSign), sent to ANAF SPV (Public Invoicing System), plus to the retailer's EDI. Double compliance: e-Invoice + EDI.
- Real-time validation & GS1 lookup — Verifies EAN/GTIN against the global GS1 database, validates format correctness (date, quantity, price), warns on discrepancies (quantity >5% diff from ORDERS, price modified). Supplier sees the error on the spot.
- 15-minute supplier onboarding — Email with link → password setup → first tutorial (3-min video) → test demo order → live. Dedicated WhatsApp support for the first 2 weeks. Typical adoption 95%+ in 30 days.
- Multi-retailer hub for the supplier — A supplier working with 5-10 retailers sees all orders in one portal. No more juggling 10 emails, 10 retailer portals (Metro, Selgros, Macromex), 10 formats. One UI, one procedure.
- Audit trail & compliance reporting — For the retailer: dashboard with % EDI compliance per supplier, average ORDERS → DESADV confirmation time, invoice discrepancy rate. Automated monthly report for the compliance manager.
Integrated ERP EDI vs Azuvio Web EDI vs status quo (email/PDF)
Retailer with 2.500 active suppliers, of which 600 without integrated EDI.
| Aspect | Integrated EDI (SAP/Oracle) | Status quo (email/PDF) | Azuvio Web EDI |
|---|
| Adoption cost for supplier | 15.000-40.000 EUR + 200-500 EUR/month | 0 EUR (but manual) | 0 EUR (free for supplier, retailer pays) |
| Supplier onboarding time | 3-6 months | Immediate (but manual) | 15 minutes / supplier |
| ORDERS → DESADV compliance | 100% | 30-50% (manual) | 100% |
| Receiving time per shipment | 5-10 min (ASN scan) | 20-45 min (manual check) | 5-10 min (ASN scan from DESADV) |
| Invoice vs shipment discrepancies | 1-3% | 12-18% | 2-4% |
| Automated reconciliation | 95%+ | 0-10% | 90%+ |
| e-Invoice support (RO ANAF SPV) | Yes, with custom dev | Manual via ANAF portal | Included, automatic |
| Multi-format (EDIFACT/X12/XML) | Limited to what was configured | N/A | All common formats |
| CFO approval at small supplier | Hard — budgeting | N/A | Easy — it's free |
Web EDI rollout — 4 weeks from kickoff to first wave onboarding
Pragmatic approach: pilot with first 50 suppliers, then scale across the base.
- Week 1 — EDI format audit & retailer mapping — Inventory current EDI formats received/sent by retailer (EDIFACT D96A, X12 4010, proprietary XML). Define mandatory messages (ORDERS, DESADV, INVOIC, RECADV, INVRPT). Output: full mapping spec.
- Week 2 — Branded portal setup & connectors — Portal branding (logo, colors, edi.your-brand.com domain). Connection to retailer's EDI channel (AS2 / SFTP / VAN — EDIcom, GXS, Generix). Connection to ANAF SPV for e-Invoice. End-to-end test with a demo supplier.
- Week 3 — Pilot onboarding 50 suppliers — Selection of 50 representative suppliers (size variety / category mix / region). Invitation email, 3-min video tutorial, dedicated WhatsApp support. Target: 90% active with first DESADV sent in 7 days.
- Week 4 — Scaled rollout & monitoring — Communication to the rest of the base (drip email, supplier portal notice, printed QR materials at receiving dock). Live dashboard for compliance manager. Target: 70% of active base in 60 days.
Real problems Web EDI solves
- Problem: Retailer: 600 of 2.500 suppliers have no EDI. Receiving is slow, invoicing blocks month-end closing. Azuvio Web EDI solution: Free Web EDI for supplier → 90% adoption in 60 days → EDI compliance reaches 95%+ across base.
- Problem: Small supplier: customer (retailer) requires EDI with deadline — either we integrate or lose shelf space. 25.000 EUR investment not viable. Azuvio Web EDI solution: Retailer-branded Web EDI, free for supplier — fill online form, Azuvio converts to EDI. Contract saved.
- Problem: Manual transcription errors: quantity, price, EAN — 12-18% of invoices with discrepancies that delay payment. Azuvio Web EDI solution: Web EDI with pre-populated forms + GS1 EAN validation + discrepancy alerts — under 4% errors.
- Problem: e-Invoice ANAF SPV: yet another platform supplier needs to log into manually. Duplicate work. Azuvio Web EDI solution: Web EDI generates invoice, signs it digitally, sends it to both SPV AND retailer's EDI — same flow. Supplier fills once.
- Problem: Supplier with 8 retailers: 8 portals, 8 emails, 8 procedures. Loses 3-4 hours/day on order admin. Azuvio Web EDI solution: Multi-retailer Web EDI hub — single portal for all Azuvio-powered retailers. Onboarding only once.
- Problem: Retailer compliance manager: doesn't know which supplier is truly EDI vs 'on email' — manual Excel reporting. Azuvio Web EDI solution: Live dashboard: % compliance per supplier, ORDERS→DESADV time, discrepancy rate. Automated monthly report in inbox.
Built for retailers with 1.000+ active suppliers
Representative scenarios — concrete numbers in a specific deal depend on your supplier mix and current EDI adoption level.
- Regional FMCG retailer — 2.300 active suppliers — EDI compliance: from 42% to 91% in 5 months. Central receiving: average time from 38 min/shipment to 11 min. Invoice discrepancies: drop from 14% to 3.5%. 30-day payments up 12% (fewer compliance blockers).
- Manufacturer with 800-dealer network — Reverse Web EDI — manufacturer wants DESADV/INVOIC from dealers on returns or warranty. 85% dealers active in 6 weeks. Return processing time: drop from 8 days to 2.5 days.
- Multi-retailer supplier (FMCG mid-market) — Single supplier working with 12 retailers all on Azuvio Web EDI. Daily multi-retailer order admin time: drop from 4h to 45 min. Zero EDI integration costs.
Technical & commercial details
Supported EDI formats
EDIFACT D96A, D01B, D07A (all common messages: ORDERS, ORDRSP, DESADV, RECADV, INVOIC, INVRPT, PRICAT, PRODAT). ANSI X12 4010, 5010 (850, 855, 856, 810, 820, 832). Proprietary XML (Mega Image OXM, Carrefour CXML, OASIS UBL). JSON for modern integrators (REST). Custom mapping for any bilaterally negotiated format.
EDI delivery channels
AS2 (Drummond certified), SFTP, FTPS, VAN (GXS / OpenText, EDIcom, Generix, Comarch), HTTPS REST, email (with digest validation), PEPPOL for the European market (EU e-Procurement).
e-Invoice ANAF SPV (Romania)
Native integration with ANAF Public Invoicing System API. Digital signature with certificate (CertSign, DigiSign, Trans Sped, AlfaSign). Pre-send validation (UBL 2.1 RO_CIUS format), auto-correction of common errors (VAT, fiscal code, address format). Status tracking in portal: sent → received → accepted / rejected by ANAF.
GS1 EAN/GTIN validation
Live lookup in GS1 GEPIR (global) and CatalogGS1RO (Romania). Verifies existence, brand owner, official description. Warns when supplier uses internal EAN (placeholder) instead of real one.
Security & access control
Optional SSO (SAML/OAuth) for enterprise suppliers. Mandatory 2FA for financial roles (invoice signature). Full audit log (who, what, when). Crypto in transit (TLS 1.3) and at rest (AES-256). GDPR + ISO 27001 compliance (in progress).
Branding & multi-tenant
Each retailer has its own portal with custom domain (edi.your-brand.com), logo, colors, tone. Suppliers working with multiple Azuvio retailers see a unified hub: 'orders from Mega Image, from Profi, from Carrefour' in one UI, but each retailer's visual identity is preserved on their order.
API for retailer
Documented REST API for retailer: compliance status per supplier, EDI dispatch export, failed message reprocessing, supplier management (CRUD), event webhooks. Native integration with retailer ERP (SAP IDOC, Oracle XML).
FAQ
- Who pays for Web EDI — retailer or supplier?
- The retailer. The model: you (retailer) pay an annual license + per-active-supplier fee. The supplier accesses for free. That's how you reach 90%+ adoption (if supplier had to pay, they'd refuse).
- Does it replace traditional EDI for large suppliers (Unilever, P&G)?
- No. Large ones stay on integrated EDI (AS2/VAN direct between SAPs). Web EDI is for the long-tail of SMBs who would otherwise send manually. You (retailer) have one compliance dashboard that sees both channels.
- Compatible with ANAF e-Invoice SPV (mandatory B2B in Romania)?
- Yes. Invoice generated in Web EDI is automatically digitally signed, validated as UBL 2.1 RO_CIUS, sent to SPV. Supplier doesn't log in separately to ANAF portal. Double compliance: e-Invoice SPV + retailer EDI in one click.
- Can a supplier without ERP issue DESADV / INVOIC?
- Yes, that's exactly the main use case. The Web EDI form replaces the ERP for these messages. Supplier manually fills quantities, lot, expiry — initial data (SKU, EAN, price) is pre-populated from ORDERS.
- How many EDI messages can we process per month?
- Infrastructure supports millions of messages/month. Pricing is not per message, but per active supplier (the most relevant indicator for you, retailer).
- Can we migrate from another provider (EDIcom, GXS, Generix)?
- Yes. We keep the same AS2/SFTP connections with the retailer, replace only the transformation layer and supplier portal. Typical migration 6-8 weeks.
- Do you support international (non-RO) suppliers?
- Yes. Portal is multilingual (RO, EN, HU, DE, PL, BG). PEPPOL support for EU market. Cross-border VAT and intrastat support.
- How do we handle invoice corrections (credit / debit notes)?
- Supplier opens the original invoice in portal, clicks 'Credit note', fills the difference, system auto-generates CRED (EDIFACT) or 812 (X12), signs it, sends to SPV and retailer.
Azuvio stack for the complete EDI ecosystem
Web EDI + B2B Portal + OMS + WMS + ANAF e-Invoice integration.
Want 100% EDI compliance across the supplier base?
2-minute Web EDI demo: branded portal, DESADV/INVOIC forms, EDIFACT conversion, e-Invoice SPV integration. See how you reach 90% EDI adoption in 60 days.