Can I send ASN after the truck has left?

Technically yes, but most modern retailers invalidate ASNs received after ETA. Result: penalty + manual receipt.

How do I handle quantity differences between ASN and reality?

Do not modify the ASN after sending — emit a corrective ASN (1 message) or wait for the discrepancy receipt and post a GRN at the retailer.

Azuvio
Operations Glossary
ASN / DESADV (Advance Shipping Notice)

← Back to glossary

Category: Logistică · Acronym: ASN

ASN / DESADV (Advance Shipping Notice)

Quick answer: EDI shipping notice sent before goods physically arrive at the retailer — describes pallet, batch, quantity.

Key takeaways

Header: ASN number, date, supplier GLN + destination GLN, order reference
For each pallet: SSCC, size, weight
For each line: GTIN, batch, expiry, quantity, unit of measure
Totals: pallet count, case count, value

Definition

ASN (Advance Shipping Notice) — called DESADV in EDIFACT — is the electronic message sent by the supplier to the retailer before the goods physically arrive at the dock. It fully describes the shipment: order number, pallets (with SSCC), items on pallet (with GTIN, batch, expiry), quantities.

Why it is mandatory

Modern receiving at a hypermarket (cross-dock or DC) operates on ASN: scan pallet SSCC, retailer system instantly knows what is on the pallet. Without ASN, receipt drops to manual inspection = extra hours, missed slot, penalty.

Typical DESADV content

Header: ASN number, date, supplier GLN + destination GLN, order reference

For each pallet: SSCC, size, weight

For each line: GTIN, batch, expiry, quantity, unit of measure

Totals: pallet count, case count, value

Critical timing

Carrefour, Auchan: ASN at least 2 hours before ETA

Lidl, Kaufland: ASN at least 4 hours before

Mega Image, Profi: ASN at least 1 hour before, strict VAN transmission

All require ASN sent before the truck departs, not after. Azuvio emits DESADV automatically within 5 minutes of WMS shipment marking.

Frequently asked

Can I send ASN after the truck has left?: Technically yes, but most modern retailers invalidate ASNs received after ETA. Result: penalty + manual receipt.
How do I handle quantity differences between ASN and reality?: Do not modify the ASN after sending — emit a corrective ASN (1 message) or wait for the discrepancy receipt and post a GRN at the retailer.

Where Azuvio fits

Related terms

EDI (Electronic Data Interchange) — Structured exchange of commercial documents between B2B partners, without emails or manual data entry.
SSCC (Serial Shipping Container Code) — Unique 18-digit code identifying an individual transport unit — pallet, case, container.
OTIF (On-Time In-Full) — Share of orders delivered on time AND complete. Critical KPI for modern retailer relationships.
NIR / Goods Receipt Note (GRN) — Internal document confirming the physical receipt of goods in the warehouse — the pivot between supplier delivery note and invoice.

Last updated: 2026-07-17