← Back to glossary Category: Operațional · Acronym: NIR NIR / Goods Receipt Note (GRN) Quick answer: Internal document confirming the physical receipt of goods in the warehouse — the pivot between supplier delivery note and invoice. Key takeawaysTime: 15-45 min/receipt × 20-100 receipts/dayErrors: 2-5% undetected discrepancies, found at stock countInvoice delay: supplier invoices sit unposted for 3-10 days, killing cash discountsDisputes: incorrect ASN + paper GRN = long supplier disputes Definition NIR (Romanian Notă de Intrare-Recepție, equivalent to a Goods Receipt Note / GRN) is the internal document issued at physical receipt of goods in your own warehouse. It contains: supplier, accompanying document (delivery note/invoice), items, received vs. documented quantities, batch, expiry date, unit price, value, observations (shortages, excesses, damages). Legal & fiscal role The GRN is the pivot between the supplier delivery note / invoice and stock posting. Without a GRN signed by the warehouse keeper and approved by the receiving committee, the goods cannot be legally sold nor recorded in accounting. Typical problems of manual GRNs Time: 15-45 min/receipt × 20-100 receipts/day Errors: 2-5% undetected discrepancies, found at stock count Invoice delay: supplier invoices sit unposted for 3-10 days, killing cash discounts Disputes: incorrect ASN + paper GRN = long supplier disputes Digital GRN in Azuvio Item & batch barcode / QR scanning at receipt Automatic comparison against ASN (DESADV) received via EDI On-the-spot discrepancy detection, photo evidence of damages Digital signature of warehouse keeper + committee approval Instant sync into the ERP (Charisma, Senior, WinMentor, SAP B1) Best practices Receive against ASN, not paper delivery note Predefined quantity tolerance per item category Mandatory photo above a discrepancy threshold Automatic invoice block if GRN has unresolved discrepancies Frequently askedIs the GRN/NIR legally mandatory?In Romania, yes — under OMFP 2861/2009, NIR is the justification document for any stock posting. Missing GRN = fiscal violation. Similar requirements exist across the EU.Can I issue a GRN without an invoice?Yes, based on the delivery note or ASN. The invoice is later matched against the already-issued GRN.Who signs the GRN?At minimum the warehouse keeper; for goods above an internal value threshold, the receiving committee (3 members). Where Azuvio fitsSoftware WMSConectori ERP Related termsASN / DESADV (Advance Shipping Notice) — EDI shipping notice sent before goods physically arrive at the retailer — describes pallet, batch, quantity.EDI (Electronic Data Interchange) — Structured exchange of commercial documents between B2B partners, without emails or manual data entry.WMS (Warehouse Management System) — The system orchestrating physical warehouse operations: receiving, putaway, picking, packing, shipping. Last updated: 2026-07-17