From <strong>EDIFACT</strong>, <strong>OTIF</strong>, and <strong>SSCC</strong> to <strong>CIUS-RO</strong>, <strong>SAF-T D406</strong>, and <strong>Smart Layer</strong> — clear definitions, real-world examples, and why they matter for a Romanian distributor or manufacturer using WinMentor.
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WinMentor Classic
WinMentor
The classic Windows desktop version of WinMentor.
WinMentor's legacy solution (FoxPro / DBF), installed locally on workstations/file server. Integration with Azuvio is done via scheduled CSV/XML export (polling on shared folder) and import of invoices/receipts generated by Smart Layer.
FMCG distributor with 12 WM Classic users daily exports client+product+stock list at 02:00; Azuvio consumes it and synchronizes with eMAG/Carrefour.
WinMentor Enterprise
WinMentor
SQL Server version (multi-user, multi-company).
Client-server architecture on MS SQL Server, supports direct DB reading for reports and Azuvio AI Forecasting. Richer integration: read-only views on items, partners, orders + write on documents via dedicated stored procedures.
Manufacturer with €95M turnover on WM Enterprise: Azuvio directly reads sales for the last 24 months for SKU-level forecasting.
WinMentor Mobile / SFA
WinMentor
WinMentor's mobile module for field agents.
The native WM mobile app for direct sales/order taking. Limited to simple routes; for advanced van-sales, shelf audit, planogram photos, and AI suggested-order, Azuvio SFA replaces or complements it.
30 field agents remain on WM Mobile for invoice-receipt; they switch to Azuvio SFA for shelf audit + AI suggested order.
DBF / FoxPro layer
DBF
WinMentor
The file structure of WinMentor Classic.
DBF databases are not modified directly (risk of corruption + loss of WM warranty). Azuvio does NOT write to DBF; it exclusively uses official WinMentor import/export + folder monitor.
Strict Azuvio rule: zero DBF touching, all writes through standard WM XML import.
WM Master Data
WinMentor
Master data for customers, items, and warehouses in WinMentor.
WinMentor remains the single source of truth (SoR) for accounting master data. Azuvio synchronizes this master data into the Smart Layer and enriches it with extra attributes (GTIN, planogram, images, marketplace descriptions) stored separately.
Item 'Still Water 2L' has WM code AP2L; Azuvio adds GTIN 5941..., an image, eMAG description, without modifying the WM item card.
WM Goods Receipt
WinMentor
Goods receipt document in WinMentor.
Azuvio can generate automatic receipts in WM based on EDI ASNs received from suppliers (DESADV) or fulfillment-confirmed marketplace orders. This reduces manual input for warehouse operators by 60-70%.
Coca-Cola ASN DESADV → Azuvio maps → imports WM receipt with actual quantities + LOT + expiry date.
WM Shipping Notice / Invoice
WinMentor
Outbound documents generated in WinMentor.
Orders managed by Azuvio (EDI ORDERS, eMAG, B2B Portal, SFA) enter WM as reservations/orders and become standard shipping notices/invoices. Numbering and series comply with accounting rules set in WM.
Kaufland EDI Order #45821 → import WM as customer order → daily automatic batch invoicing → EDIFACT INVOIC output + ANAF e-Invoice.
EDI
EDI
EDI/Retail
Electronic Data Interchange — structured B2B document exchange.
Communication standard between suppliers and large retailers (Carrefour, Kaufland, Auchan, Mega, Profi, Lidl) for orders (ORDERS), shipping notices (DESADV), invoices (INVOIC), and receipt confirmations (RECADV). Azuvio EDIconnect (live since 2014) covers the top 30 Romanian retailers.
Carrefour sends EDIFACT ORDERS daily at 06:00; Azuvio maps to WM, generates DESADV after picking + INVOIC after invoicing.
EDIFACT
EDI/Retail
The UN/EDIFACT standard used by Romanian retail.
The international UN syntax for EDI documents. WinMentor does not natively generate EDIFACT; Azuvio converts WM XML invoices → validated EDIFACT INVOIC + ANAF e-Invoice in the same step.
WM exports INVOIC.XML → Azuvio → EDIFACT D.96A INVOIC for Kaufland + XML CIUS-RO for ANAF, from a single source.
OTIF
OTIF
EDI/Retail
On-Time In-Full — Retail delivery KPI.
Percentage of orders delivered on time AND with the full quantity requested. Below 95% OTIF, retailers apply penalties of 2-5% of the value. Azuvio displays an OTIF dashboard per retailer + preventive alerts (short-pick, insufficient stock).
An FMCG company with 88% OTIF for Carrefour received €18k/month in penalties; after Azuvio OMS+WMS → 96% OTIF, penalties <€2k.
GS1 / GTIN / SSCC
EDI/Retail
GS1 coding standards for retail.
GTIN = Global Trade Item Number (EAN-13). SSCC = Serial Shipping Container Code (18 digits). GLN = Global Location Number. Retailers require SSCC on pallet labels + destination GLN in DESADV. Azuvio automatically generates compliant GS1-128 SSCC labels.
Pallet to Auchan: SSCC 376541000000123456 + GS1-128 label printed from Azuvio WMS, scanned upon receipt at Auchan.
Self-billing
EDI/Retail
The retailer issues the invoice on behalf of the supplier.
Kaufland, Selgros, and Metro practice self-billing for certain categories. The supplier receives the invoice issued by the retailer + RECADV with the actual received quantities. Azuvio automatically reconciles self-billing with WM delivery notes and flags discrepancies.
Kaufland self-bill 142,500 RON vs. WM delivery note 145,200 RON → Azuvio flags 2,700 RON difference + SKU breakdown.
e-Invoice
ANAF/Fiscal
The national RO-eFactura system (ANAF SPV).
Mandatory for B2B + B2G + B2C from 2026. XML CIUS-RO invoice sent to SPV, semantically validated by ANAF (40+ rules), receives a unique SPV number. WinMentor has native e-Invoice export; Azuvio adds PRE-submission validation (reduces 95% rejections).
WM generates 8,500 invoices/month; ANAF rejection rate 4.2% (357 invoices). Azuvio pre-validates → rejections 0.2% (17 invoices).
CIUS-RO
CIUS-RO
ANAF/Fiscal
The RO technical specification for e-Invoice.
Core Invoice Usage Specification Romania — a subset of the European standard EN 16931. 40+ semantic rules: CAEN code, VAT code, UoM code, rounded totals, address structures. Azuvio validates all rules before SPV submission.
Rule BR-CO-15: VAT sum per rate × rate = total VAT ± 0.01 RON. Azuvio rounds correctly, avoids rejection.
SAF-T D406
SAF-T
ANAF/Fiscal
Monthly ANAF SAF-T declaration.
Standard Audit File for Tax — XML file with all monthly transactions (invoices, payments, stock movements, accounts). Mandatory for large + medium taxpayers. Azuvio reconciles SAF-T with WM journals and flags inconsistencies before submission.
Discrepancy of 1,245 RON between SAF-T sales and WM journal → Azuvio identifies 3 returns not recorded in SAF-T.
e-Transport
ANAF/Fiscal
The RO e-Transport system for intra-EU and fiscal risk goods.
UIT code mandatory for shipments over 500kg or 10,000 RON. Azuvio automatically generates UIT from WM delivery notes + synchronizes with the carrier (Cargus, FAN, DPD) and marketplace fulfillment.
WM delivery note for 4.2 tons of food products → Azuvio requests UIT from ANAF → attaches to Cargus AWB → confirms delivery.
OMS
OMS
OMS/E-com
Order Management System — multi-channel order orchestration.
Captures orders from eMAG, Shopify, WooCommerce, B2B Portal, international marketplaces and routes them to WM as unified reservations/orders. Real-time stock available <15-second latency.
eMAG order 14:32 → Azuvio OMS checks WM Enterprise stock → reserves SKU → confirms to buyer 14:32:08.
Marketplace cancel rate
OMS/E-com
Percentage of orders canceled due to out of stock.
eMAG, Carrefour Online, Auchan Online penalize sellers with >2% cancel rate (account suspension). Top cause: WM stock not synchronized in time. Azuvio OMS reduces cancel rate to <0.5% through event-driven push.
Distributor with 3.8% eMAG cancel rate (imminent suspension) → Azuvio → 0.3% in 30 days.
Suggested order AI
OMS/E-com
Automatically suggested orders for SFA agents.
Algorithm proposing a list of products + quantities per client, based on sales history (24 months WM), seasonality, current stock, active promotions. Agent confirms/adjusts in 30 seconds vs 8-12 minutes manually.
Agent visits 18 stores/day; suggested order AI shortens visit by 6 min → +4 visits/day → +22% coverage.
B2B AI Portal
OMS/E-com
Self-service portal for distributor clients.
HoReCa/small retail clients order themselves 24/7, view real-time stock, history, AI-based recommendations. Reduces call center volume by 40-60%.
150 HoReCa clients migrate to Azuvio B2B Portal → call center decreases from 4 FTE to 1.5 FTE.
Smart Layer
Azuvio Smart Layer
The Azuvio layer over the existing ERP (WinMentor).
'Augment, not replace' philosophy: WinMentor remains the SoR for accounting+management, Azuvio adds EDI+OMS+SFA+AI+semantic e-Invoice+SAF-T reconciler. Zero rip-and-replace, payback 3-6 months.
Distributor 35M€ turnover: keeps WM (certified accounting, trained team), adds Azuvio Smart Layer 18€/user/month → +7.2x ROI.
Standalone vs Smart Layer
Azuvio Smart Layer
Two Azuvio deployment modes.
Standalone = Azuvio replaces the traditional ERP (for greenfield or total migration). Smart Layer = Azuvio coexists with the existing ERP (WM, Saga, Senior, NextUp, Charisma, etc.). For WinMentor: 95% of cases are Smart Layer.
Greenfield logistics startup: Standalone. Distributor 18 years on WM with 12k items: Smart Layer.
EDIconnect
Azuvio Smart Layer
Azuvio EDI Module (live since 2014).
Certified connectors for top 30 RO + EU retailers (Carrefour, Kaufland, Auchan, Mega, Profi, Lidl, Cora, Selgros, Metro, Penny, Mega Image, dm, Hornbach, Dedeman, Brico Depot, etc.). Automatic product mapping + auto-healing for retailer format changes.
Lidl DESADV format change Q3 2026 → Azuvio EDIconnect updated in 5 days, zero customer downtime.
Supply Sync
Azuvio Smart Layer
Stock sync + supplier ASNs.
Connects main suppliers (food/beverage/cosmetics) directly into Azuvio. Order to supplier + ASN DESADV + automatic reception in WM. Reduces reception time from 45 min to 8 min/truck.
Coca-Cola HBC supplier sends ASN DESADV → Azuvio Supply Sync → WM reception auto-confirmed upon SSCC scan.
AI Supply Forecasting
Azuvio Smart Layer
SKU-level forecast for 4-12 weeks.
ML models trained on WM history (24+ months of sales) + external factors (seasonality, weather, promotions, holidays). Reduces dead stock by 25-40% and out-of-stock incidents by 60-75%.
8,500 SKUs × weekly forecast → dead stock reduction from 9.2% CA to 5.8% CA → +€280k cash unlock.
Payback period
Operational
Months until Azuvio pays for itself.
Calculated: setup cost + (monthly cost × months) ≤ cumulative savings. Typically 3-6 months for distributors with 3+ EDI retailers, 6-10 months for mid-market manufacturers, 2-4 months for companies with acute e-Invoicing/SAF-T issues.
Setup €8,500 + 12 users × €18/month = €216/month. Savings €14,200/month → payback month 1.
Rip-and-replace
Operational
Full ERP replacement — a risky approach.
WM → SAP B1 / D365 BC migration: €120-300k + 9-18 month project + high operational risk + team retraining. Azuvio Smart Layer = 0% rip-and-replace, benefits in 5-10 days.
SAP B1 Quote: €240k + 14 months. Azuvio Smart Layer: €8.5k setup + €4.3k/year, live in 8 days.
SoR (System of Record)
SoR
Operational
The source of truth for accounting/legal data.
WinMentor remains the SoR for: item/customer master data, accounting, tax, ONRC/ANAF reporting. Azuvio is the 'System of Engagement' — it captures interactions, orchestrates them, and writes back to the SoR.
Tax audit: auditor consults WM (SoR) for journals + Azuvio (SoE) for operational order traceability.