Auchan EDI — connect as a supplier to Auchan Romania via EDIconnect
Send ORDERS, DESADV, INVOIC and RECADV to Auchan Romania in EDIFACT format, with GS1 validation and direct mapping from your existing ERP (SAP, Charisma, Senior, WinMentor or any other). 4–6 week implementation, Romanian support.
Why you need EDI as an Auchan supplier
Auchan, like all modern international retailers, centralises orders and issues structured ORDERS messages to suppliers. Without EDI, orders arrive via portal or email and your operator re-keys them into the ERP — leading to EAN code errors, late DESADVs, blocked receptions and, very often, invoicing penalties. EDIconnect solves the full flow: ORDERS goes directly into the ERP, DESADV is sent automatically at picking, INVOIC is generated immediately after delivery, and RECADV (receipt confirmation) closes the loop for reconciliation. All GS1-validated before transmission, so the rejection rate is near zero.
What Auchan requires from an EDI supplier
Requirements vary slightly by category (FMCG, fresh, non-food) and by setup vintage. The EDIconnect team knows the current profile and guides you step by step.
- Message standard
- EDIFACT (D96A / D01B), sometimes XML for newer flows
- Mandatory messages
- ORDERS (purchase orders), DESADV (dispatch advice with SSCC), INVOIC (electronic invoice)
- GS1 identifiers
- Supplier GLN + Auchan location GLN, GTIN (EAN13) at item level, SSCC on pallets
- Transport
- VAN agreed with Auchan or certified EDI provider (EDIconnect is a direct provider)
- ANAF e-Invoice
- Yes — EDI INVOIC automatically also generates the ANAF XML for fiscal reporting
- Typical onboarding time
- 4–6 weeks from kick-off to first live ORDERS
Typical EDI messages in the Auchan relationship
In practice, an active Auchan supplier exchanges 3–6 EDI message types. EDIconnect maps them all from your existing ERP — you don't need to change your current system.
- ORDERS — Order: Auchan sends ORDERS with items, quantities, delivery location (store or warehouse GLN), requested date. Lands automatically in your ERP as a firm order.
- ORDRSP — Order response: Your reply to ORDERS — confirm, modify quantity (out-of-stock), or reject lines. Sent in minutes, not days.
- DESADV — Dispatch advice: Before delivery, you send DESADV with pallet details (SSCC), items per pallet, arrangement order. Enables fast receipt at Auchan.
- INVOIC — Invoice: Structured electronic invoice — auto-matches DESADV and ORDERS. Simultaneously generates the XML for ANAF e-Invoice.
- RECADV — Receipt advice: Auchan returns RECADV with quantities actually received vs advised. EDIconnect updates the ERP automatically for reconciliation and credit notes.
- INVRPT / SLSRPT — Stock / sales: Optional, for VMI suppliers — Auchan can send stock or sales reports enabling automatic order proposals.
Auchan supplier portal vs direct EDI connection
Auchan offers supplier portal access, useful for commercial documents and reporting. But for the daily operational flow — orders, deliveries, invoicing — the portal requires manual entry or file download/upload. Above 20–30 orders per week it quickly becomes unbearable. Direct EDI via EDIconnect eliminates the manual step entirely: ORDERS lands in the ERP, INVOIC leaves directly to Auchan, with no one logging into the portal for the standard flow.
How we implement EDI for Auchan
Standard EDIconnect process, validated on dozens of suppliers connected to large chains. From kick-off to first live ORDERS: 4–6 weeks.
- Discovery (Week 1) — We inventory your items, Auchan GLNs (warehouses + stores), your ERP structure and required messages. Confirm the technical profile with the Auchan team.
- Technical setup (Week 2) — Configure the connection (VAN or direct), install the EDIconnect connector on top of your ERP, map your items to GTINs in the Auchan catalogue.
- Message mapping (Week 3) — Detailed mapping ORDERS → ERP order, DESADV ← WMS shipment, INVOIC ← ERP invoice. GS1 validations active.
- End-to-end testing (Week 4) — Test with Auchan using real messages in a UAT environment. Fix any mismatch (GLN, VAT code, date format).
- Go-live (Week 5–6) — Gradual rollover: first few live ORDERS under direct monitoring, then expand to full volume. EDIconnect 24/7 support in the first 30 days.
Typical problems Auchan EDI solves
- Problem: Operator re-keying ORDERS from the portal into the ERP Solution: ORDERS lands directly in the ERP, untouched by humans. Operator only checks exceptions.
- Problem: EAN code errors blocking receipt Solution: GS1 validation in EDIconnect before transmission. Messages with invalid EAN are blocked at source.
- Problem: DESADVs sent too late or with inconsistent SSCC Solution: DESADV auto-generated from WMS at picking, with validated SSCC. Penalty risk eliminated.
- Problem: Slow reconciliation between what you delivered and what Auchan received Solution: RECADV lands automatically in the ERP. Discrepancies appear as tasks immediately, not after 2 weeks.
- Problem: Duplicate effort for EDI INVOIC + ANAF e-Invoice XML Solution: EDIconnect generates both simultaneously from a single source. One audit trail.
FAQ
- Is EDIconnect a direct EDI provider or does it work via VAN?
- Both. For Auchan we support the usual VAN flows agreed by international retailers and can also operate as a direct provider when Auchan accepts that setup. The concrete recommendation depends on your profile (volume, existing ERP, other chains you supply).
- How long does Auchan EDI implementation take?
- Typically 4–6 weeks from kick-off to go-live. Key variables: complexity of your ERP, number of items to map, and Auchan team availability for UAT.
- Can I use EDIconnect only for Auchan or also for other retailers?
- EDIconnect is built exactly for the "one supplier, multiple retailers" case. The same platform simultaneously connects Auchan, Lidl, Kaufland, Carrefour, Metro etc. You pay for one ERP integration, not one per retailer.
- What happens if Auchan changes the message format?
- Mapping updates are EDIconnect's responsibility, included in support. You re-implement nothing — we version and deploy the new mapping with no downtime.
- I have an old ERP (Charisma, WinMentor, Senior). Will it work?
- Yes. EDIconnect has validated connectors for all common Romanian ERPs. For custom ERPs we use a generic API or work via staging tables / intermediate files.
- What's the difference between EDI and ANAF e-Invoice?
- e-Invoice is fiscal XML required by ANAF; EDI is the full commercial flow (ORDERS, DESADV, INVOIC, RECADV) required by retailers. EDI INVOIC contains the data needed for e-Invoice, so EDIconnect generates both from a single source.
- What does it cost to connect to Auchan via EDIconnect?
- Azuvio EDI plan starts at €12/month/user for the base flow. Implementation cost depends on complexity, but typically pays back in 3–6 months from operator time savings and elimination of penalties alone.
Start your Auchan EDI connection in 4–6 weeks
Book a 20-minute call with an EDIconnect expert. We tell you exactly what to prepare, the technical profile, and a realistic timeline for your case.