Saga ERP — how to print sales and purchase journals correctly (2026 guide)
Sales and purchase journals printed from Saga often come out clipped, missing totals, or with columns cut off. Here is how to configure them correctly.
Mihai Istrati — CTO Azuvio · 2026-05-21 · 5 min · ERP & Integrations
Why these journals are important
The sales journal and purchase journal are mandatory tax documents (Fiscal Code art. 321) that support the D300 (VAT return) and D394 (informative declaration). They must be available for ANAF (the Romanian tax authority) audits in a printable format — even if you use digital accounting, auditors may request hard copies for the period under review.
Step 1 — Correct generation in Saga
Saga Menu: Situații → Jurnal vânzări (or Liste → Jurnale → Vânzări).
Mandatory settings:
Period: month / quarter / custom (DO NOT use 'from the beginning')
Type: simplified / detailed / by analytical accounts
Sorting: chronological (by invoice date) — NOT by number (this can mix years during reversals/stornos)
Columns: invoice number, date, customer, customer VAT ID, taxable base, VAT 5/9/19%, total
Step 2 — Verification before printing
Before you print 50 pages of errors:
Grand total = monthly balance (accounts 4427 / 4426 for output/input VAT)
Invoice count = consecutive numbering (no unexplained gaps — missing invoices must be justified as cancelled)
Customers without VAT IDs marked (individuals) — check that the cumulative amount complies with D394 reporting thresholds
Step 3 — Print settings to avoid clipping
The most common problem: the journal prints with the last 2-3 columns cut off on the right side.
The Fix:
1. Print orientation = Landscape (DO NOT use portrait — there are too many columns)
2. Scaling = 'Fit to page width' (90-95% is ideal)
3. Margins = Minimum (5mm left-right)
4. Paper = A4 (NOT Letter — the default on new Windows versions)
Step 4 — Export to PDF instead of physical printing
For ANAF (the Romanian tax authority) audits, PDF is 100% accepted (Fiscal Procedure Code). Benefits:
Nothing gets clipped regardless of the printer
Archived on HDD + cloud (proof for 10 years — the statutory archiving obligation)
Instant delivery to your accounting firm via email
In Saga: select 'Microsoft Print to PDF' or 'Save as PDF' as the printer → save in the folder `\\Arhiva\\Jurnale\\2026\\05\\`.
Step 5 — Organized monthly archiving
Recommended structure:
```
C:\\Fiscal_Archive\\
2026\\
05_May\\
Sales_Journal_May_2026.pdf
Purchase_Journal_May_2026.pdf
Trial_Balance_May_2026.pdf
D300_May_2026.pdf
D394_May_2026.pdf
SAF-T_May_2026.xml
```
Daily cloud sync for this folder (OneDrive / Google Drive / Backblaze). In 10 years, when the audit happens, you will have everything accessible in 30 seconds.
For high-volume businesses
If you issue 1,000+ invoices/month, Saga journals become 30-50 pages each month. Printing them monthly is inefficient. Solutions:
Archived PDF (no paper printing) — save 600+ pages/year on just two journals
Azuvio Smart Operations Layer which delivers live pre-validated journals + automatic cloud archiving with 10-year statutory retention. Your accounting firm receives a monthly notification with a link to the finalized journals.
Conclusion
Sales/purchase journals from Saga = landscape setting + 90-95% scaling + PDF export + structured archiving with cloud sync. See also the terms Sales Journal and Purchase Journal for tax details, or 'How to back up your Saga database' for data protection.