Kaufland EDI - connect as a Kaufland supplier via EDIconnect
Kaufland operates in Romania with a strict EDI standard, part of the Schwarz Group (Lidl). EDIconnect connects you to ORDERS, DESADV with SSCC, INVOIC and RECADV in 5-7 weeks, mapped directly over your ERP.
Why you need EDI as a Kaufland supplier
Kaufland applies an EDI standard similar to Lidl (both belong to the Schwarz Group), with strict requirements for DESADV, SSCC and INVOIC matching. Without configured EDI, the Kaufland partnership cannot start operationally. EDIconnect provides the flow pre-configured for the Kaufland profile, messages, GLN, GS1-128 labelling and certification test support.
What Kaufland requires from an EDI supplier
Requirements vary by category. EDIconnect knows the current profile and guides you step by step, you don't decipher the technical manual alone.
- Message standard
- EDIFACT (D96A retail standard)
- Mandatory messages
- ORDERS, ORDRSP, DESADV with SSCC, INVOIC, RECADV, practically identical to Lidl requirements.
- GS1 identifiers
- Supplier GLN + Kaufland location GLN, GTIN on items, SSCC on pallets
- Transport
- Agreed VAN or direct EDI provider (EDIconnect operates both)
- ANAF e-Invoice
- Yes - EDI INVOIC automatically also generates ANAF XML
- Typical onboarding time
- 5-7 weeks with certification test
Typical EDI messages in the Kaufland relationship
An active Kaufland supplier typically exchanges 3-6 EDI messages. EDIconnect maps everything from your existing ERP.
- ORDERS - Order: Kaufland sends ORDERS with items, quantities, delivery location (warehouse or store GLN), requested date. Lands directly in your ERP.
- ORDRSP - Order response: Reply to ORDERS - confirm, change quantity or reject lines. Sent in minutes, not days.
- DESADV - Dispatch advice: Before delivery, you send DESADV with SSCCs and items per pallet. Enables fast receipt, no re-weighing.
- INVOIC - Invoice: Structured electronic invoice - auto-matches DESADV and ORDERS. Simultaneously generates the ANAF e-Invoice XML.
- RECADV - Receipt advice: Kaufland returns RECADV with quantities actually received. EDIconnect updates the ERP automatically for reconciliation.
Kaufland supplier portal vs direct EDI
Kaufland has a supplier portal for non-operational documents, but the order flow runs exclusively over EDI. EDIconnect takes you off the portal for daily flows.
How we implement EDI for Kaufland
5-7 weeks with certification test. EDIconnect has done the process dozens of times, we know exactly what is validated and where questions appear.
- Discovery (Week 1) - We inventory your items, Kaufland GLNs, ERP structure and required messages.
- Technical setup (Week 2) - Configure the connection (VAN or direct), install the EDIconnect connector on top of your ERP, map items.
- Message mapping (Week 3) - Detailed mapping ORDERS → ERP, DESADV ← WMS, INVOIC ← accounting. GS1 validations active.
- End-to-end test (Week 4) - Test with Kaufland using real messages in UAT. Fix any mismatch (GLN, VAT, format).
- Go-live (Week 5-6) - Gradual switch to production. EDIconnect monitors 100% of messages in the first 30 days.
Typical problems Kaufland EDI solves
- Problemă: Operator re-keying ORDERS from the Kaufland portal into the ERP Soluție: ORDERS lands directly in the ERP. Operator only checks exceptions.
- Problemă: EAN code errors blocking receipt Soluție: GS1 validation in EDIconnect before transmission. Messages with invalid code blocked at source.
- Problemă: DESADV sent too late or with inconsistent SSCC Soluție: DESADV auto-generated from WMS at picking, with validated SSCC. Penalty eliminated.
- Problemă: Slow reconciliation delivered vs received Soluție: RECADV lands automatically in the ERP. Discrepancies appear as tasks immediately, not after 2 weeks.
- Problemă: Inconsistent GS1-128 labelling between physical SSCC and electronic DESADV, EDIconnect generates both from a single source. Soluție: EDIconnect handles automatically.
Întrebări frecvente
- Can I become a Kaufland supplier without EDI?
- For real operational volume, Kaufland requires EDI as standard. Exceptions exist for micro suppliers or non-standard flows. EDIconnect brings you to the required EDI profile in 4-6 weeks, regardless of your current ERP.
- How long does Kaufland EDI implementation take?
- 5-7 weeks with certification test. EDIconnect has done the process dozens of times, we know exactly what is validated and where questions appear.
- Can I use EDIconnect for other retailers in parallel?
- Yes - EDIconnect is built exactly for the "one supplier, multiple retailers" case. The same platform simultaneously connects Kaufland and the other major retailers (Lidl, Kaufland, Carrefour, Auchan, Metro etc.). One ERP integration only.
- What happens if Kaufland changes message format?
- Mapping updates are EDIconnect's responsibility, included in support. You re-implement nothing, we version and deploy the new mapping with no downtime.
- I have an old ERP (Charisma, WinMentor, Senior). Will it work?
- Yes. EDIconnect has validated connectors for all common Romanian ERPs. For custom ERPs we use a generic API or staging tables.
- What's the difference between EDI and ANAF e-Invoice?
- e-Invoice is fiscal XML required by ANAF, EDI is the full commercial flow (ORDERS, DESADV, INVOIC, RECADV) required by retailers. EDI INVOIC contains the data needed for e-Invoice, so EDIconnect generates both from a single source.
- What does Kaufland EDI cost via EDIconnect?
- Azuvio EDI plan starts at €12/month/user. Initial implementation depends on complexity, but typically pays back in 3-6 months from operator time savings + zero penalties alone.
Start your Kaufland EDI connection
Book a 20-minute call with an EDIconnect expert. We tell you the exact Kaufland technical profile, what to prepare, and a realistic timeline for you.