Month-end closing in Charisma ERP — a complete step-by-step checklist
The standard procedure for month-end closing in Charisma: checks, accruals, calculations, locks, and validations. Plus, common errors to avoid.
Bogdan Minoiu — Founder Azuvio · 2026-06-04 · 7 min · ERP & Operations
Why the month-end close matters
Closing the month in Charisma locks the month's documents (making them read-only), enables the generation of tax filings (VAT returns, sales/purchase ledgers, trial balance), and prepares the SAF-T D406 export. Without a complete close → incorrect filings → risks with ANAF (the Romanian tax authority).
Checklist (in order)
1. Validate draft documents — Commercial → Draft Documents → all must be validated or deleted
2. Bank reconciliation — all bank statements for the month must be imported and matched
3. Accounts Receivable + Accounts Payable reconciliation — verify sub-ledger balances and identify discrepancies
4. Goods Received Notes (NIR) and delivery notes without invoices — close them or identify them in the report
5. Physical inventory (if applicable) — record differences as adjustments
6. Production cost calculation (if applicable) — run monthly
7. Fixed asset depreciation — automatic monthly calculation
8. Foreign exchange differences — calculation + posting for foreign currency balances
9. VAT adjustments — deferred VAT, pro-rata adjustments
10. Trial balance check — debit must equal credit across all accounts
11. Close revenue/expense accounts (monthly if per company policy)
12. Generate tax filings — VAT returns, sales/purchase journals
13. Database backup — mandatory before performing the final close
14. Month-end close — in Charisma: Financial → Period Closing
Common errors
1. Draft NIRs forgotten → trial balance doesn't close correctly → month-end lock blocked
2. Exchange rate differences not run → incorrect VAT on intra-EU transactions
3. Closing before physical inventory → discrepancies appear in the following month as "legacy" issues
4. Forgotten backup → if errors occur during the process, you cannot roll back
Estimated time
For a company with 50-100 users and medium volumes: 3-5 business days for a full close (including reconciliations).
Smart Layer for acceleration
The Azuvio Smart Layer can automate ~60% of this checklist: bank reconciliation, identifying draft NIRs, alerts for missing documents, and automated calculation of FX differences. Time reduction: from 5 days down to 2 days.
Conclusion
Monthly discipline pays annual dividends: error-free SAF-T, filings without amendments, and stress-free audits.