Clarvision ERP: 5-Year TCO — 3 Scenarios (Manufacturer 120 employees, FMCG Distributor, Mixed 280 employees)
CFO analysis of the 5-year TCO for Clarvision ERP across three representative profiles: discrete manufacturer, FMCG distributor, and a mixed production+distribution company.
Bogdan Minoiu — Founder Azuvio · 2026-10-20 · 12 min · ERP & Operations
Why 5-Year TCO for Clarvision
Clarvision operates a dual model (SaaS or on-premise) with significantly different costs over a 5-year period. This article models 3 representative scenarios.
Scenario 1: Discrete Manufacturer (Metal/Furniture, 120 employees)
Profile: 120 employees (75 production + 25 commercial/back-office + 20 logistics), 1 factory (4,000 m²), 350 finished SKUs + 1,200 components, 8-14M€ Turnover, 22 ERP users + 18 mobile workshop users.
Year 0 Implementation (SaaS): Licenses (22 × 1,400€ + 18 × 600€ mobile) = 41.6k€, setup+training MRP/MES = 28k€, data migration + customisations (recipes, costing) = 18k€, HR integration (Charisma) = 4k€. Total Year 0: ~91.6k€.
Annual Recurring (SaaS): Subscription (22 × 95€/month × 12 + 18 × 35€ × 12) = 32.6k€, extended support 5k€, customisation maintenance 4k€. Total recurring/year: ~41.6k€.
5-Year TCO: ~91.6k + 5 × 41.6k = ~299.6k€.
On-premise variant: One-time license 75k€ + server hardware 18k€ + setup 28k€ + migration 18k€ + integration 4k€ = 143k€ Year 0; recurring (18% maintenance + support + hardware refresh): ~21k€/year. 5-Year TCO on-premise: ~248k€ (cheaper over 5 years but higher upfront CAPEX).
Scenario 2: FMCG Distributor with Warehouse (75 employees)
Profile: 75 employees (35 commercial + 25 logistics + 15 back-office), 1 warehouse (3,500 m²), 4,500 active SKUs, 18 field reps with mobile SFA, 22-32M€ Turnover, 18 ERP users + 18 mobile SFA users.
Year 0 Implementation: Licenses (18 × 1,400€ + 18 × 450€ SFA) = 33.3k€, setup+training = 22k€, migration + customisations (promotions + routes) = 16k€, fleet integration + ANAF e-Transport (Romanian tax authority e-transport system) = 6k€. Total Year 0: ~77.3k€.
Annual Recurring: Subscription (18 × 95€ × 12 + 18 × 28€ × 12) = 26.6k€, support 4k€, maintenance 3k€. Total recurring/year: ~33.6k€.
5-Year TCO: ~77.3k + 5 × 33.6k = ~245.3k€.
Scenario 3: Mixed Production + Distribution Company (280 employees)
Profile: 280 employees (140 production + 80 distribution + 60 back-office), 2 factories + 3 regional warehouses, 850 finished SKUs, 38-58M€ Turnover, 55 ERP users + 45 mobile users (workshop + SFA + logistics).
Year 0 Implementation: Licenses (55 × 1,400€ + 45 × 500€) = 99.5k€, extended multi-location setup+training = 52k€, complex migration+customisations = 38k€, integrations (HR + external BI + banking + EDI for 2 retailers) = 22k€. Total Year 0: ~211.5k€.
Annual Recurring: Subscription (55 × 95€ × 12 + 45 × 32€ × 12) = 80.0k€, extended support 12k€, maintenance 9k€, private cloud hosting (high-availability) 14k€. Total recurring/year: ~115k€.
5-Year TCO: ~211.5k + 5 × 115k = ~786.5k€.
TCO Comparison by Scenario
| Scenario | 5-Year TCO SaaS | 5-Year TCO On-prem | Per User/Year |
|---|---|---|---|
| Manufacturer 120 employees | ~300k€ | ~248k€ | ~1,500€ |
| FMCG Distributor 75 employees | ~245k€ | ~205k€ | ~1.700€ |
| Mixed 280 employees | ~786k€ | ~650k€ | ~1.570€ |
Hidden Costs to Consider
1. Advanced MES Extensions (real-time OEE, MES SCADA integration): 25-65k€ one-time for manufacturers with 100+ operators
2. Industry-specific Customisations: 15-45k€ (food traceability, pharma serialisation, metal quality certificates)
3. Historical Data Migration > 3 years: +12-25k€
4. Major Retailer EDI Connectors (DESADV/ORDERS/INVOIC): 8-18k€ per retailer + 2-5k€/year VAN
5. Custom SAF-T D406 (Statutory Reporting) Module: 6-15k€ for complex flows (multi-company, multi-currency)
Conclusion
Clarvision's TCO is competitive for mid-market manufacturers and distributors. For expansion with multi-marketplace OMS, B2B Portals, AI Forecasting, retailer EDI, and semantic e-invoicing/SAF-T, see "Clarvision EBS Limitations: When You Need a Smart Layer 2026" or use our custom calculator.